Administrative messages
Know the management letter as an official document on behalf of the site editor that was personal and on behalf of a public utility or institution if the administrative
In other words, is sent by the employee in the department or company or by the Department to send the other hand, matters concerning the work requested by the sender or is responding to a request or inquire about the issue of
First: antecubital administrative messages:
It means that the message exchanged between the central organs or the central agencies and local bodies or between the interests of administrative belonging to the same machine, or an independent and subject to the conduct of the Annex
A) Cklyatea
Require administrative documents, especially the management letters of introduction on the one hand a number of morphological data set them apart from where the data is important, stability, and can be classified as follows:
- Data in support of the official nature of messaging (stamp, stamp ,.....)
- Data necessary to confirm the status of document in which the tree (the address and medium Valiamada)
- Data helps to diagnose the document (place, date, order number, ...)
- Data is in Dharvip attachments and copies sent Dharvip exceptional concerning the ******* of the message (a secret, a secret too ....)
- We will look to these data as follows:
1 - stamp:
Intended to group the words that indicate the name of the state and writes the top center of the page, a line of distinctive ******** that suits them and are sometimes accompanied by the slogan of State, which reflects the philosophy and ideology and found in the correspondence issued by the ministry of municipal jurisdiction
2 - Character:
Also called the title, consists of the total written words that appear in the right corner in the top of the document and the administrative functions of the latter to clarify the administrative body, the source of the document.
It consists of the following data: - The name of the ministry, state, municipal, the name of the Directorate ...
3 - order number:
Called the constraint number or facsimile number and consists of a registration number that follows certain codes have sealed the Year and take several pictures, including: - the registration number followed by the initials messaging is free, and characters who Rguenha and added a year
For example:
Or registration number followed by the initials of the main administrative body, followed by the first letters of interest, which deregulated the correspondence has sealed the Year.
This method is more commonly used it is better to insert the peaceful order of from top to bottom
Left to refer to it merely registration number in the correspondence issued by the supervisory authority on a range of interest (the Presidency, Ministry, state, municipal ...) and, together with the symbols Alracn or without mention.
4 - Place and date:
- Homepage: find his place in history and in the top left corner of the messaging that comes a little under the stamp duty in the first level with an indication of the nature and history is always preceded by correspondence is important to produce (write full name of the city)
- Important: to know and show how workflow management, place of issuance of the document and significant in the calculation of some periods of the grievance procedure.
- 5 - address the message (the sender and the addressee)
********: find the statement of the sender and the addressee of communications under the administrative interests on a salary history at the top of the document and on the left with access to the center
We must write and post the sender devoid of any other capacity while the consignee Vendev to the speech of Mr. courtesy if messaging coming down and full (Mr.)
This should not not forget the road that passes by our management in this case we must use the words by or under the supervision of
It should be noted that when a character described by President administrative officer there is no need to write the sender's address in order to avoid repetition.
6 - Subject:
Reflects the subject ******* of the message short, and arranged under the character and the order number, and there may be in the middle of the document and under the consignee
7 - Ref:
A piece of the administrative authority (previous correspondence) or legal (the text of the legal, administrative decision)
It can even rely on a working visit or phone call and the confidence factor is important here.
The importance of the reference mentioned to give greater importance to the topic at hand, to facilitate the search for a file the case before and save time to answer all correspondence.
For example: Executive Decree No. ...... As ...
8 - attachments, or documents:
Documents: These are administrative documents, legal or judicial Nrvgaha correspondence which liberated to strengthen what we have written and justified a Aldharvip of data, and attachments and remember the number and nature
9 - the heart of the message:
Associated with this statement more relevant evidence of his "request message" has been included here to place that it occupies, as it employs a space as big as the preparation of the text itself is governed by a specific methodology is to prepare a plan consisting of the introduction to parts and then a clear result.
The study of heart of the matter related to study techniques of liberation, which are governed by certain rules including a commitment to the characteristics and formats of administrative deregulation already addressed and then consider the following items:
- Study the document in the sense to take the subject of the message, the spectrum through a careful reading and careful to achieve the purposes of document
- Collect ideas re-arranged to edit correct mistakes
- Develop a plan: that the plan is the design of the subject and she worked primarily with noticeable that there are not a form letter, as the nature of the subject vary according to case processing, as well as the way of writing that are affected by the level of cultural editor.
The plan consists of the known elements, such as:
A - boot:
It is the entrance to the subject and which offer the basic requirement or put in a brief paragraph tags create the addressee as the subject of correspondence may be accompanied by a reference or without a reference Wad been referred to in the editing formats.
B - Subject:
And where he is editor of the issue raised in analytical, in remembrance of its key elements and if the text is long it must take into account the following: that the arrangement be as important We start least of value to the most powerful argument to be paragraphs of text are interrelated is advisable to use tools to link has already been referred to in the formulas to administrative deregulation.
C - Conclusion:
Not intended to mean a courtesy, but the phrase that ends the correspondence, which may be in the form of an order or request form and to seek
10 - Copies and correspondence:
The use, "a copy addressed to the ..". "Copy to ..." Remember, often at the bottom of the letter and on the right are true copies of official correspondence and to have the argument when the evidence was identical to the original, one of the situational data and sent to the concerned object, notification, notification.
-11 - Signature:
Where we find the Commissioner responsible for any message in terms of quality, if any, and then a recipe Almamadi Finally, the signature that puts the power or jurisdiction over the editor what his name and a certain formality and fixed so as to confirm the validity of the written document, sincerity and responsibility.
Based on this definition, its importance can be arranged in the following:
- Signature of the document gives credibility and official.
- Defines the responsibility of Almamadi
- Is a sign of courtesy to the consignee
And signature issued by a competent administrative authority or those who originally delegated to them by law and is a key element in the document management
Signature of the owner of jurisdiction:
There are other forms of administrative antecubital message, including:
- Reminder:
Message theme invitation of the consignee to answer the message was supposed to be edited within a reasonable period but did not do and the delay in reply, the advantage of this type of message that was tough coming down and carrying a red "reminder" under the character
- Warning message and excuses:
Which is sent by management to the natural or legal person to give him a warning of being a civilian in the implementation of its obligations Streptococcus, this type of messages tailored to that theme because the administrative annexes to the conduct of Annex
- A conversion:
Is the message of an administrative object to convert a file to a third party or to transmit documents to the benefit of what, this may be the final conversion or to view and then respond
( تقرير عن مشاركة سيئة )، و الموجودة أسفل كل مشاركة .
2010-11-24, 18:02
مساعدة عاجلة
العرض العادي
